Migration to LibraryHost (COMPLETE)

Fall 2021

• Eddie migrates our local production to 3.0.1. Should take about a day.

  • Subtask: green light from Patrick, Michelle, Chuck, and Kent

  • Subtask: create a “throwaway” demo 3.0.1 server

  • Subtask: confirm that current EAD export code still works against 3.0.1

• Research backups from LibraryHost

  • LH can provide nightly buckets to go to our S3 bucket.

• Update Ansible to build a 3.0.1 ArchivesSpace server.

Winter and spring 2021

• Kent gets comfortable using 3.0.1

• Eddie

  • Creates a new project to exports the EADs to s3.

    • Subtask: describe all AWS resources (bucket, user, policy, state infrastructure) in Terraform.

  • Unpublishes all digital objects (see issue)

  • With our contact at LibraryHost (Manny), makes sure:

    • LibraryHost API accepts secure (HTTPS) connections secure access

• Two interns

  • Add more collections to ArchivesSpace (starting in February and ending in May)

• Sarah

  • Migrates selected data from 3.0.1 production to LibraryHost via spreadsheets

  • Tests and demos the PUI on LibraryHost using said data

  • Works with Eddie and CHSTM and UPenn so EADs are harvested from the new location in S3

  • Adds branding to the PUI (simply a header image).

  • Turns on on the PUI on the ec2 staging machine and (with Eddie) comes up with a recipe for mapping the old URLS to the new ones. (For instance, the Shoulders papers, at https://shi-staging.libraryhost.com/repositories/2/resources/2 in the LibraryHost staging setup, will actually be hosted at https://archivesspace.sciencehistory.org/repositories/3/resources/8 since that collection has resource id 8. )

  • Works out a new budget with Chuck and Library host for launch early in the new fiscal year
    
    

Summer 2022

• Migrate production to LibraryHost

  • Preparation:

    • Purchase a production LibraryHost plan

    • Ensure the PUI is accessible. (see https ://shi-staging.libraryhost.com)

    • Ensure the new server’s API is accessible via HTTPS (see https://sciencehistory-api.libraryhost.com/)

    • Ensure the new server’s API is inaccessible via HTTP. (see http://archives.sciencehistory.org:8089/ )

  • Migration proper (this needs to take place within a short period: ideally, 2 or 3 business days).

    • Preparation

      • Send out a notice to users reminding them of the migration and warning them to make any final metadata changes before the end of the business day

      • Create an IAM policy and user that gives LibraryHost write access to the backup directory in S3, and to nothing else.

      • Users can make their final edits to the old ArchivesSpace metadata before the migration.

      • Move the latest backup of the old ArchivesSpace DB out of the regular backup directory and move it into another directory where it won’t get overwritten.

      • Create a dump of the database that can be sent to LibraryHost

      • Run the mapping script and send updated collection description links to to Gabriela and Caroline

      • Prevent users from logging in to the old site by turning off the ArchivesSpace daemon.

      • Turn off the EAD export

    • Migration

      • Eddie sends database over from EC2 ArchivesSpace to Manny.

      • Create an issue and PR to change the data in the digital collections to the new URLS. (These URLs won’t work until archives.sciencehistory.org is pointing at the new server).

      • Wait until our wildcard certificate is installed at the new server and it can accept connections from our domain.

      • Point archives.sciencehistory.org at the new LibraryHost server (with help from Chuck).

      • Update the OPAC and the digital collections to point at the new production URLS in the production PUI.

      • Spin down the ec2 servers - leave them around, inactive, for a month or so.

        • For forensic purposes it can be turned back on as needed; it will come up at https://50.16.132.240/.

    • Exports and backups

      • Update our EAD export to point at the LibraryHost API instead of our ArchivesSpace server.

      • Ensure backups are going to our s3 backup bucket as planned.

  • Cleanup (no deadline.)

    • Permanently remove old production ArchivesSpace EC2 server

    • Since we will now have secure access to the API, remove Proximo from export_archivesspace_xml altogether and run the export (over https) using plain username/password authentication.

    • Retire the Ansible codebase

    • Make sure Chuck’s backup pipeline is getting nightly backups

    • Retire AWS services that existed only to support ArchivesSpace (such as our single remaining elastic IP address)