Providing Quotes for Mass Dig Requests

Owned by Annabel Pinkney (Unlicensed)
Dec 07, 2023
1 min read

Occasionally, our work with donors, external partners, or grant projects will require the Digital Collections Librarian to calculate the time and cost of a large-scale digitization project. To provide the interested party(ies) with a digitization quote, follow these procedures:

  1. Navigate to P:\Othmer Library\Digital Collections - Internal Access\Documentation and Workflows\Rights and Reproductions

  2. Access the Digitization_CostTimeEstimator_TEMPLATE.xlsx document.

  3. Fill in the first sheet with information about the physical items you intend to digitize.

  4. The cells will calculate the approximate time and cost of the project. Add more as you see fit; it’s better to estimate high rather than low.

  5. Use this data to fill out the form Digitization_Quote_Template.docx. and save as a new document in P:\Special Collections\Rights and Reproductions\Quotes and Invoices and the folder for the respective year.

  6. Export the doc as a PDF, and edit the PDF to add fillable fields.

  7. Send the doc to the inquiring party and institute stakeholders.