Hydra Tool Tips

None

Use a given title if available; otherwise, construct a brief descriptive title that uniquely identifies the work. Use title case (ex: "The Quick Brown Fox Jumps Over the Lazy Dog") for formal and published titles and sentence case (ex: "The quick brown fox jumps over the lazy dog") for constructed and supplied titles. Required to save.

None

Enter an Object ID, Bibliographic or Item Number, Accession, ASpace Reference, or Oral History Interview Number. The external ID does not necessarily have to be unique but should point to a source record. Bib Numbers will be used to generate a link to the OPAC. Ex: 2008.043.002; B10337957; I11201022. Required to save.

Maker*

Any individual, group, or organization responsible for the work, either primarily or more auxiliary, if relevant. Field currently supports VIAF (includes Library of Congress/NACO authorities). Ex: Beckman Instruments, inc. Required if available.

Date* (Range)

Date(s) of creation or publication. Three levels of granularity can be used for precise dates—year (YYYY), year-month (YYYY-MM), and year-month-day (YYYY-MM-DD). For date ranges or uncertainties, accepted formats are YYYY-YYYY, before YYYY, after YYYY, circa YYYY, YYY0 decade, YY00 century, or undated. Required.

Place/Location?

Location of origin for the work. Regions can include neighborhood, city, state, or country. Note that places depicted in a work are topical and should be cataloged as Subjects. Field currently supports FAST (derived from Library of Congress authorities).

Type

Format in which the work is expressed. Select the content type(s) that best reflects the original work and not the digital resource. Required.

Genre

Concept describing the nature of the work, covering aspects such as content, form, function, physical character, style, or technique. Select the genre(s) of the work or its content. Required.

None (maybe for Museum objects later)

Use for the materials or physical carrier of the work. Field currently supports Getty’s Art & Architecture Thesaurus. Ex: Audiocassettes; Celluloid; Dye; Nylon.

None

Use for size or duration of work. Specify dimensional sides (length L, width W, height H, depth D, diameter Diam., circumference Circ., etc.) and units of measurement (whether metric or U.S.) when applicable. Recommended.

Language

Refers to language of the intellectual content of the work. Input the language of the work being described, even if it is a translation or if the original is in a different language.

None

Summary, highlights, or other contextual information about the work. Use full sentences for descriptive text. Existing abstracts can be copied from available sources. Recommended.

Subject/Topic

Topical terms describing the “aboutness” of the work. Depicted persons, places, and time periods are covered here as well. Field currently supports FAST (derived from Library of Congress authorities). Recommended.

Division

Select the CHF administrative entity responsible for the management and curation of the physical work. Required.

None

Archives and serialized materials only: specify either box/folder or volume/part numbers.

Rights

Information on copyright status and licensing. More TBD. Required.

None

The individual or organization owning or managing rights to the work. Required if available.

None

Record of ownership or custody of the work.

None

Use for any internal notes about the digital object or physical work, such as copyright concerns, digitization errors, etc. Initialing and dating the note can help with follow-up. Repeatable.