From Scratch
Login to Digital Collections Production or Staging Site
Select “Dashboard” located along the top bar.
Select “Create new work” from the blue icon near the top of the screen.
Add/edit metadata, following the guidelines given for each field, accessible here:
Select “Create Work” from the blue icon in the top right corner.
When prompted with file addition, either select “Cancel” and “Okay,” or proceed to the Ingest Images section of this document.
Perform quality checks and publish the work once images have been ingested.
From the Digitization Queue
Login to Digital Collections Production or Staging Site
Select “Dashboard” located along the top bar.
Select “Digitization Queue” from the left menu.
Select the collecting area to which the object you have digitized belongs.
Select the queue entry for the object.
Select “Create new attached work” from the blue icon under the item status.
Follow steps 4 through 6 in the ‘From Scratch’ section, above.
Change digitization queue information to indicate “Individual metadata completed” from the digital object’s Metadata tab when you are finished editing the record.
Perform quality checks and publish the work once images have been ingested.
Edit Existing Records
Consult the Metadata Guidelines document for metadata input.
Login to Digital Collections Production Site https://digital.sciencehistory.org/ login
Locate the work to which you’d like to add metadata: either search via keyword on the front end (https://digital.sciencehistory.org/ ) or select “Dashboard” located along the top bar and use the back end search options.
Click on the work title to open.
Click the “Edit” button found either below or beside the title.
Add/edit metadata, following the guidelines given for each field. Information on each field can be found in the Metadata Guidelines document linked above.
Click “Update Work” found in the upper right-hand corner to save changes.
Change Thumbnail/Representative Media
Open the work you’d like to update.
Click on the “Edit” button found below/beside the title.
Scroll down to the bottom of the metadata edit form and select “Representative Thumbnail” for the Thumbnail/Representative Media you’d like to use.
Click the “Update Work” button found in the upper right-hand corner.
Create and Edit Child Works
This feature allows members of a work (book pages or other associated content) to become individual works. As an example, one may decide to turn an individual plate from a larger volume into a child work so the individual plate will be discoverable in a search and additional metadata specific to the individual plate can be added. See example record, Atlanta Fugiens.
When viewing parent work (e.g., volume) from the public interface, find an image you’d like to turn into a child work (e.g., bookplate) by clicking on “Edit” then click on the “Members” tab to view files associated with the record.
Click on “Admin” then select “Convert to child work” to create child work.
Proceed by inputting metadata as detailed above in “Edit a Pre-existing Record.”
Click on “Update Work” in the upper right-hand corner to save changes.
Perform quality checks and publish the work.
Add Members to a Child Object:
Children of a parent record can also have members. Adding members to a child is the same process as adding members to a parent.
Open the parent object in the back end and select the “Members” tab.
Select the child work you wish to add members to by clicking its title.
Select the “Members” tab of the child object.
Choose “Files” from the gray Add New Members icon.
Add image files from the cloud or locally. Follow directions in the Ingest Images section, below.
Ingest Digital Assets
Ingesting Files to the Cloud:
Locate images in the M: drive for the object you wish to ingest. Files can be located by following the path M:\Collecting area\Object ID or Sierra Bib #.
Once you have navigated to file(s) or file folder to be ingested, copy the folder containing the images files to M:\Ready for Ingest
Refrain from cutting and pasting so you don’t lose any files.
Files will disappear from M:\Ready for Ingest once ingested; there may be a delay before files are present in Digital Collections app.
Adding Files to a Digital Collections Record:
Open the record you’d like to add images to
On the record’s Works page, click on Members tab
Click on “Add new members from files”
Click “Add from Cloud” and select files or folder containing files (confirm all files have been ingested first). Alternatively, choose “Browse” to add local files.
Note: the digital collections can only ingest about 150 files at once.
After submitting, a red box will appear next to the member that states “Waiting on ingest”
Refresh screen to view ingest progress (large file sets can take time to ingest)
Once files have been ingested, move files on M: to Ingested folder
Be sure to update the digitization queue status (i.e., "awaiting digitization," "post-production completed,") if necessary so it is accurate for all items. Set status to “closed” when all work is complete.