ArchivesSpace is “an open source archives information management application for managing and providing web access to archives, manuscripts and digital objects”.
Hosting information
In August 2022 we switched from hosting our own ASpace server on EC2 to a third-party-hosted instance at LibraryHost. Hosting and support costs are paid out of Project 1520 - Born Digital. Our annual plan renews in September. Our original contract was for a Light Plan with our database on a shared server, however from August 2022 until August 2023 our instance was hosted on a standalone server. This was due to physical memory issues in August 2022 which brought down the entire database and required an emergency move from our shared server to a dedicated server. The Light Plan pricing was locked in through the end of the ‘22-’23 annual contract, but in September 2023 we switched to a Plus Plan.
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API: https://sciencehistory-api.libraryhost.com/
IP: 50.116.19.60
Our wildcard SSL certificates expire annually in October.
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Location | Type of technology | Number of collections described | Source | Example | Who can see it? | ||||||
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| Word documents | Roughly 270, dates 1997 – present. | This is the initial description we create upon accessioning a collection. |
| Institute staff | ||||||
ArchivesSpace public user interface (PUI) | MySQL-backed website | 504 as of 2/28/2023 | Public | ||||||||
ArchivesSpace staff user interface (SUI) | Same as above | 544 as of 2/28/2023 (includes unpublished and in progress) | Entered manually based on the P drive Word files. | Only logged Logged in ArchivesSpace users | |||||||
Public EAD bucket | EAD (xml format) | 504 as of 2/28/2023 | Generated weekly from ArchivesSpace database | Public | https://guides.othmerlibrary.sciencehistory.org/friendly.php?s=CHFArchives | LibGuide | Most collections, categorized by subject. | Created and maintained by Ashley Augustyniak | Technically public, but does not appear to be linked from anywhere. | ||
WorldCat | Librarians manually update OCLC master records based on the metadata in ArchivesSpace. This is provided in the form of a MARCXML file by Kent and sent to Caroline. | Public |
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