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Future topics: standards and policies for metadata, imaging, rights and permissions
DEPT. OVERVIEWS
Photography - MD: read Hillary's overview- Word Doc. Hillary also recently created Access database revealed mostly been using 300dpi, some in 400dpi and above. Now cataloging in MARC and moved from object to folder/collection level cataloging
Rare Books - JV: Questioned what standards are for funding digital projects - (MD/CL - 400 dpi, FADGI Guidelines; imaging standards discussion likely at next meeting). Images from Neville digital project to illustrate Neville collection, every book with little exception has title page and maybe a few more images, more plates from interesting books (random); technology changed, most valuable books imaged first and poorly; good for reference but not good for digital library, 5000 Neville books, 3 images per book, thumbnail 15,000, images recorded in access database, filenames parsable, start off with bibrecord, loosely linked to catalog record with metadata. Website collections separate, one off, legacy data/images (about 50), largely same images, few instances taken for magazine. JV has also taken images personally, one offs given to andrea to upload to opac, shoots to highest res of camera, 70mb dropped 8mb. Outside of Neville about 1500 books, working on workflow where books are imaged every year when they come in. Ask Elsa for paperwork from Neville project. Former employee Bob Hull also has spreadsheet on what each image is - AT to send to MD and CL.
Museum collections - EM: handout prepared by AS (not present). PastPerfect 5 also documents exhibitions, conservation and condition reports stored somewhere else, intern this summer surveying high/low res jpegs to determine concrete details, have a lot of assets in different places, don't have full control over, includes fine art, objects on website also one offs that were copied and pasted by hand; CL got data out of PastPerfect and began mapping, but needs clean-up.
Archives - PS: accessioning in Excel files, PP5 used for stamp collection and advertisements, haven't used in a while, no plans in future. Accessioning moving into ArchivesSpace module. Archival digitizing very rare outside of image collections, will do pdfs for access purposes to send offsite. Processing for media kept with a/v formats. Finding aids historically choose local rules, moving forward marking up with EAD, with minimal DACS requirements. Accession spreadsheet will stay because of museum crossover.
Oral Histories - LB: about 700 oral histories completed, 200 in various stages. All have digital component, each interview gets standardized file structure on P Drive. Final comprised of Pdfs, word files, mp3s, wavs, digital photographs. Had Excel spreadsheets and Access databases trying to capture info about all of these files–first spreadsheet then Access database, stopped sometime 2008, then relied on HighOrbit (workflow software) to keep that info and track OH progress. Data extractable from HighOrbit system–with Chuck's help into Access database, very hodgepodgy, cataloging in MARC as part of OPAC catalog, separate input into website CMS.
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JV: Rare Books could use the manuscripts that Penn digitized. Complex objects like fully digitized books will have to wait for page turning, but could do an a representative image. Manuscripts still need to be cataloged in the OPAC.
LB: For oral histories, how to control access to audio and full transcript? Search everything, but not display everything? (MD-not positive yet, but we'll find a way. Oral histories unfortunately has to wait due to many unique requirements.Start with the sets, )
MD: Re: workflow, will start with these datasets and come up with stats and re:how much time it actually takes to develop, catalog and ingest.
PatrickPS: Plans for current CMS? MD/CL - no current plans for CMS. Different project, will pass on info from Night Kitchen as available.
MD: Next step: Curators to go down list of fields and think what fields info they want to capture, coming up with 50 thingsidentify around 50 items to begin cataloging for first batch ingest, probably first start wiht with Hillary's image archives.
JV: Plans for search integration? MD- eventually could do a discovery layer like VUFind that integrates catalog and digital collections–pros n collections, but pros and cons to discuss. could also remain ; some benefit to them remaining separate catalogs. the For website launch, might have two searches, one searches website, other searches digital collections, could merge, but we want to use solr so likely won't be integrated. Could merge datasets for website, but needs more discussion. Early discussion with Night Kitchen revealed they have not worked much with Solr.