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If an existing digital image or video is NOT available, then staff should proceed to conduct an on-demand digitization service.

Info

Sharing Files to External Patrons using Egnyte

  1. Copy the image into a folder with the patron’s name “Last, First” to P:\Special Collections\External Access

  2. Log into Egnyte here: https://sciencehistory.org/files

  3. Navigate to your newly created folder.

  4. Underneath the file path, select the Share dropdown menu, then click “Share Folder Link”.

  5. Edit password settings if desired. Select Email Link and email the link to the patron or staff member requesting images.

Note the links you have shared in the past by selecting ‘My Links’ in the site’s header bar. Links are active for 30 days.

On-Demand Digitization 

If digitization of library or archival materials is required, the Digital Collections Librarian will coordinate the fulfillment of the request with the curator who manages the collection. All on-demand requests for Fine Art or large museum collections are handled by the Collections Manager and Registrar. Some requests do not require high-resolution images. Inquire if cell phone images or scans are sufficient for the user’s needs. If so, forward the request to the responsible collection manager. 

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Average turnaround time: 2 weeks;may vary depending on staff availability and current volume of orders. 

Any A/V format other than VHS has to be sent out to a vendor for digitization. Prices can vary. George Blood A/V charges $250 for 10-15 min of 16mm film and $500 for 45-60 min.

Rush service 

The standard turnaround time for on-demand digitization is two weeks for standard digital photography. Rush service may be available on a case-by-case basis, depending on staffing levels and the size, condition, and/or accessibility of the item or source material. When initiating a request, the Digital Collections Technician will consult with the appropriate curator or collections staff and advise the patron if rush service is available. 

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