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Present: David Lee Berry, David Caruso, Michelle DiMeo, Anna Headley, Hillary Kativa, Stephanie Lampkin, Cathleen Lu, Sarah Newhouse, Andrea Tomlinson, Jim Voelkel

Absent:  Lee Berry, Erin Erin McLeary, Patrick Shea

Metadata template follow-up

We won't be accept accepting data until our production infrastructure (cloud set-up) is in place. Once that is in place, we can ask curators to begin testing the metadata template. We will  

Agreeing on broad / Unified metadata fields and values.

Both in the context of data entry and object access (faceted browsing).

We look looked at examples of facets on other websites: 

https://www.digitalcommonwealth.org/ 

http://digitalcollections.nypl.org/

http://www.asia.si.edu/collections/edan/american.cfm

http://collections.si.edu/search/

  • Topic
  • Place - Usually topic, not publisher.
    • Jim: should be different depending on the type of object
    • Should topics / publication places be lumped together or separated?
  • Dates
    • Sliders vs. start / end input boxes
    • eras or decades vs. specific years
  • Format
    • Type
    • Genre
  • Collection
    • How nested?
  • Culture
  • Rights-faceting

...

  • Lee: alphabetical browsing (names, especially) will be important
  • Place
    • Place of creation
      • Unlikely that Jim will have this
    • Topical place
      • Unlikely that Jim will have this
      • Generally difficult to provide
    • Place of publication
      • Of interest, research-wise, e.g. someone wants books published in Neuremburg between 1650-1680
      • Photographs: not relevant except for studio portraits; not super interesting.
      • Etchings and engravings usually have this.
    • Note that countries may change for a specific place – Should we try to control this? Cat Lu (Unlicensed)?
  • Date
    • Date of origin that displays with different labels depending on the collection / format (which?)
    • Unknown dates? Date ranges?
    • Interviews take place over a number of dates, so would need to be
    • Date default YYYY-MM-DD
      • Can be truncated as far as YYYY
      • What alternatives do curators have?
      • Gregorian vs. Julian calendar
      • Old-style vs. new-style dates (roll-over day is different)
      • French Revolution dates – we usually put in the Gregorian date.
      • Library uses two date fields in MARC: fixed number YYYY and a 260 field for alternatives.
      • Ongoing dates for series
      • Circa? Implication is within a year or two. TEI implication for circa is much broader.
      • Facet based on year, but display the most specific day we have.
  • Defaults: There should be a reasonable default for unknown, but required, values.
    • Distinction between Unknown / anonymous
    • Distinction between Unknown / no date
  • Collections / nesting
    • Othermer Othmer Library >
      • Rare Books >
        • Neville Collection
        • Not-Neville (there are other named collections but we only use them internally)  – "Othmer Rare Books"
        • There's no manuscript collection (they have a 'rare books' mat type; we don't use any fixed field to determine manuscript. we only use a genre field for this)
    • What collections do have that are cross-division?
      • E.g. there are some interviews that are collected by oral histories as part of the beckman project (but note these are not actually part of the oral histories collection)
    • Can collection labels be different depending on the collection itself? e.g. Folder > subfolder
      • Need to deal with this at the Finding aid level?
    • oral histories
      • PEW
      • Women in Science
      • Mass Spec
      • TOSCA
      • Atmospheric science
      • more?
    • Photo archives
      • Using the photos to represent the papers
      • Othermer Othmer library > (? Archives >) Papers and photographs (Ask Patrick)
        • Obviously genre will be applied
    • Museum
      • Currently have a false division between objects and instruments that they don't want anymore. This can be put into a genre if desired, but pulled out of the collections hierarchy.
      • Objects, Archives, Props, (?Fine art > Paintings, works on paper, Fischer Collection, Edelman Collection)
    • Include a "general collection" box under each division.

...

  • Text
  • Audio
  • Moving Image
  • Printed Material

 

 

Example websites

  • digitalcommonwealth.org
  • digitalcollections.nypl.org
  • collections.si.edu
  • asia.si.edu

 

 Need to follow-up with Museum (Amanda and Erin) re: Museum types and Collections.