Page Comparison

Collections

...

• Archival collections correspond with the Record Group arrangement of the physical materials in the archives.

• Library Collections are divided by publication date (modern vs. rare collections) and donor in some cases. Digitized journal runs receive their own collections as well.

• Oral Histories belong to the Oral History collection AND an additional project collection based on the funder and theme of the interview.

• Museum items are divided into collections by donor groups. Not all museum items have a collection.

• Journal collections: if multiple issues of a library journal are digitized, created a collection record for the journal title, and add all the individual issues as works to the collection. (See https://digital.sciencehistory.org/collections/y8dp8wq Dyestuffs Journalfor an example). If the journal is in the modern library collection, all works/issue should also be share with the Modern Books and Journals collection.
  
  Per the Chief Curator of Archives, 2024, for journal runs & journal issues that are part of an archival collections, do not create a collection record for the journal title. Do not share the works/issues with the Modern Books and Journals Collections. collection. For instance, there is no journal-title collection record for The Society News. The digitized issues of Society News are works within the Society of Flavor Chemists Newsletters and Certificates of Incorporation archival collection (2024.15)

• Exhibition collections contain digitized items that were exhibited together in physical and digital exhibitions. Create collection records for the following types of exhibitions only:

...

1. Log into the Digital Collections website and enter the Dashboard.

2. Select Collections from the Admin menu on the left-hand side.

3. Select New Collection.

4. Enter the following metadata:

   1. Title: [Official exhibit or collection title]

   2. Department: [Select from the drop-down]

   3. External ID: Add ArchivesSpace ref no. for archives, or bib no for journal collections.

   4. Description: In general, provide an overview of the content and context for the materials.

      1. For digital exhibitions:
         Select digitized items from the digital exhibition <a href=”exhibition URL”>enter exhibition title here</a>.

      2. For outdoor exhibitions:
         Select digitized items from the outdoor exhibition <a href=”exhibition URL”>enter exhibition title here</a>, on view from date-date.
         May need to add: “Also available as a digital exhibition.”

      3. For Hach Gallery exhibitions:
         Select digitized items from the exhibition <a href=”exhibition URL”>enter exhibition title here</a>, on view in our Hach Gallery from date-date.”
         May need to add: Also available as a digital exhibition.

      4. For Archival collections: Borrow from the archival collection description to provide a general overview. Clarify what portions of the collection have been digitized.

      5. For Oral History projects: Defer to oral history staff.

      6. For Journal collections: provide an overview of the publication, and describe what portion of the run has been digitized.

   5. Publish: Select the check box when ready to publish.

   6. Related Links: Archival collections should be linked to their finding aids. Collections can also be linked to articles, the collections blog, press, or other pertinent websites.

   7. Thumbnail: Create a thumbnail. Must be square and larger than 532 x 532 px.

   8. Funder: Funder info should be entered for collections whose digitization and processing were made possible by a grant or donor. Provide the donor logo to developers.

5. Select Create Collection.

...