Collections
...
Log into the Digital Collections website and enter the Dashboard.
Select Collections from the Admin menu on the left-hand side.
Select New Collection.
Enter the following metadata:
Title: [Official exhibit or collection title]
Department: [Select from the drop-down]
External ID: Add ArchivesSpace ref no. for archives, or bib no for journal collections.
Description: In general, provide an overview of the content and context for the materials.
For digital exhibitions: “Select
Select digitized items from the digital exhibition <a href=”exhibition URL”>enter exhibition title here<”exhibition URL”>enter exhibition title here</a>.”For exterior outdoor exhibitions: “Select
Select digitized items from the outdoor exhibition <a href=”exhibition URL”>enter exhibition title here<”exhibition URL”>enter exhibition title here</a>, on view from date-date.”
May need to add: “Also available as a digital exhibition.”For Hach Gallery exhibitions: “Select
Select digitized items from the exhibition <a href=”exhibition URL”>enter ”exhibition URL”>enter exhibition title here<here</a>, on view in our Hach Gallery from date-date.”
May need to add: “Also Also available as a digital exhibition.”For Archival collections: Borrow from the archival collection description to provide a general overview. Clarify what portions of the collection have been digitized.
For Oral History projects: Defer to oral history staff.
For Journal collections: provide an overview of the publication, and describe what portion of the run has been digitized.
Publish: Select the check box when ready to publish.
Related Links: Archival collections should be linked to their finding aids. Collections can also be linked to articles, the collections blog, press, or other pertinent websites.
Thumbnail: Create a thumbnail. Must be square and larger than 532 x 532 px.
Funder: Funder info should be entered for collections whose digitization and processing were made possible by a grant or donor. Provide the donor logo to developers.
Select Create Collection.
...