Page Comparison

Collections

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1. Log into the Digital Collections website and enter the Dashboard.

2. Select Collections from the Admin menu on the left-hand side.

3. Select New Collection.

4. Enter the following metadata:

   1. Title: [Official exhibit or collection title]

   2. Department: [Select from the drop-down]

   3. External ID: Add ArchivesSpace ref no. for archives, or bib no for journal collections.

   4. Description: In general, provide an overview of the content and context for the materials.

      1. For digital exhibitions: “Select digitized items from the digital exhibition <a href=”exhibition URL”>enter exhibition title here</a>.”

      2. For exterior exhibitions: “Select digitized items from the outdoor exhibition <a href=”exhibition URL”>enter exhibition title here</a>, on view from date-date.” May need to add: “and “Also available as a digital exhibition.”

      3. For Hach Gallery exhibitions: “Select digitized items from the exhibition <a href=”exhibition URL”>enter exhibition title here</a>, on view in our Hach Gallery from date- date.” May need to add: “and “Also available as a digital exhibition.”

      4. For Archival collections: Borrow from the archival collection description to provide a general overview. Clarify what portions of the collection have been digitized.

      5. For Oral History projects: Defer to oral history staff.

      6. For Journal collections: provide an overview of the publication, and describe what portion of the run has been digitized.

   5. Publish: Select the check box when ready to publish.

   6. Related Links: Archival collections should be linked to their finding aids. Collections can also be linked to articles, press, or other pertinent websites.

   7. Thumbnail: Create a thumbnail. Must be square and larger than 532 x 532 px.

   8. Funder: Funder info should be entered for collections whose digitization and processing were made possible by a grant or donor. Provide the donor logo to developers.

5. Select Create Collection.

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