Collections
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Log into the Digital Collections website and enter the Dashboard.
Select Collections from the Admin menu on the left-hand side.
Select New Collection.
Enter the following metadata:
Title: [Official exhibit or collection title]
Department: [Select from the drop-down]
External ID: Add ArchivesSpace ref no. for archives, or bib no for journal collections.
Description: In general, provide an overview of the content and context for the materials.
For digital exhibitions: “Select digitized materials items from the digital exhibition , <a href=”exhibition URL”>enter exhibition title here</a>.”
For exterior exhibitions: “Select digitized items from the Science History Institute outdoor exhibition , <a href=”exhibition URL”>enter exhibition title here</a>, on display view from date to date-date.” May need to add: “and available as a digital exhibition.”
For Hach Gallery exhibitions: “Select digitized items from the exhibition <a href=”exhibition URL”>enter exhibition title here</a>., on view in our Hach Gallery from date through - date.” May need to add: “and available as a digital exhibition.”
For Archival collections: Borrow from the archival collection description to provide a general overview. Clarify what portions of the collection have been digitized.
For Oral History projects: Defer to oral history staff.
For Journal collections: provide an overview of the publication, and describe what portion of the run has been digitized.
Publish: Select the check box when ready to publish.
Related Links: Archival collections should be linked to their finding aids. Collections can also be linked to articles, press, or other pertinent websites.
Thumbnail: Create a thumbnail. Must be square and larger than 532 x 532 px.
Funder: Funder info should be entered for collections whose digitization and processing were made possible by a grant or donor. Provide the donor logo to developers.
Select Create Collection.
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