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Oral Histories - LB: about 700 oral histories completed, 200 in various stages. All have digital component, each interview gets standardized file structure on P Drive. Final comprised of Pdfs, word files, mp3s, wavs, digital photographs. Had Excel spreadsheets and Access databases trying to capture info about all of these files–first spreadsheet then Access database, stopped sometime 2008, then relied on HighOrbit (workflow software) to keep that info and track OH progress. Data extractable from HighOrbit system–with Chuck's help into Access database, very hodgepodgy, cataloging in MARC as part of OPAC catalog, separately separate input into website CMS.
Library OPAC - AT: Catalog has 67,000 individual titles, 135,000 ind. item records, 165 of about 270 archival records have finding aids, 38 image collection records with pdf finding aids, 4,303 records from Neville collection. With some title variation, use MARC, LCSH, original cataloging also shared on OCLC.
MD - imaging, rights, and data standards all over the place across dptsdepartments, rights statements at least 3 diff onesdifferent rights statements exist on website. Big project ahead.
Hydra Demo Links
HYDRA DEMO LINKS
MD - Hydra is a DAMS , that also offers backend preservation, images will be checksumed for file integrity. ALso Also has rights/access management, linked data capability. Not out-of-the-box solution, spanning all diff but can span diverse collections. Develop Will develop in house . Will be moving and move through project phases.Digital Commonwealth (image collection), All HYdra All Hydra has faceted browsing, using metadata we input. Data has can have geolocation, link back to catalog, creative commons license, links to social media, has page turner mechanisms .UCSDfor books, zoom in on images, download PDFs or high res images.
Examples:
Digital Commonwealth (image collection), https://www.digitalcommonwealth.org/
UC San Diego http://library.ucsd.edu/dc
Institut del Teatre (museum, small institution) http://colleccions.cdmae.cat/
John Hopkins Levy Collection - view PDF download functionshort term plan, levysheetmusic.mse.jhu.edu/
MD - Short term plan for website launch in november November with migrated data , from current website as digital collections site, later page. Later to be replaced by Hydra page as Collections on website.
Using website stuff
METADATA INTRO
CL - Mapping data currently in website as intro to Dublin Core - flexible, has been used for by curators to describe all different types of collections CHF has, can be broad,
Dublin Core - object level cataloging that describes file and not whole bookthe digital file. So if it's an image from a book, it describes that image, not the whole book.
15 core elements - Example Publishing element can include localized fields and repeat fieldsCreator , Creator - person related to the creation;
LB: Can some departments enter more information than others? (MD - Yes, and we will meet with different departments individually after this meeting to agree guidelines)
JV: What will the workflow be? Jim- seems Seems like a lot of work. Cat: do you know some of the (MD - Combination of machine clean-up and human involvement, might be different for different departments, could explore two step QA process and centralizing digtization to employ library interns)
CL: Encourages staff to identify harder to catalog items? How , can explore how these would these map onto Dublin Core?
CL clarifies coding on metadata spreadsheet: Blue items on spreadsheet - descriptive metadata, about the content of the collection item; Green is administrative metadataNew , New ID - digital object identifier URI issued by system
JV - Rare Books - most won't be local guidelines, where do we pull controlled vocabularies? (CL identifying examples; MD to set meeting with JV afterwards to discuss rare books)
PS - Archives isn't wedded to what you've done - mapadvertisements any system; advertisements and stamps at item level - folder level on OPAC
CL - Do people want to keep divisions between departments as on current website? No - Archives and Rare Books in Library, but do we want to identify Rare Books as collection within Library? Ask Erin - does she
Should Rare Books be a separate collection from library?
anna building server infrastrucutre, starting with sufia
next phase is starting with object ingest–dublincore template
next want to keep Museum distinctions?
MD- First project phase: AH building server infrastructure, starting testing with Sufia (basic file ingest example for Hydra), next will try ingesting objects with out-of-the-box Dublin Core template
Next step is identifying core collection of about 50 objects from each curator, must be single image for ingestionbatch upload needs ingests, AT will work on batch upload scripts for mapping, sit down but needs to know what dataset will look like first. Depts to discuss top 50 items, level depth and quality of data they'll provide, and thinking about basic elementsJimwhich Dublin Core elements they want/need
JV: wants to see what's been done for rare books and dublin coreMeasurements Dublin Core at other institutions, ex. Measurements for rare books, ? (CL - Similar to various artifacts with different labels)
Discussion General discussion on taking messy data and images not according to standard, MD - do we move forward with things that don't meet guidelines? Having guidelines cross the board will help with grants and zoom functions.Not Not all legacy stuff is items unusable–photographs and some past perfect museumPastPerfect museum items have good imaging and workable data. Think through how to centralize workflow–digitization queue.
PatrickPS: Archives to start by choosing object record of each file that is representative from each Finding Aid.Jim: Could archival collections that represent each Finding Aid, with a link to Finding Aid in OPAC.
JV: Rare Books could use the manuscripts that Penn digitized. Complex objects will have to wait for page turning, but could do an image. Manuscripts still need to be cataloged in the OPAC.
For oral histories, how to control access to audio and full transcript.
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