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Absent: David Caruso, Anna Headley, Hillary Kativa, Amanda Shields
Goal to get ppl from various dpts to have cross conversations and make decisions–inform various staff
Stephanie Lampkin intro, not even here yet!
Start having convos on standards, data, imaging, big picture stuff
Photo-Hillary's overview, recently created access database, been using 300dpi, may be interested in 400, cataloging in MARC, INTRODUCTION
MD: Goal: Conversation across departments; make CHF-wide decisions; inform various staff in our departments
Future topics: standards and policies for metadata, imaging, rights and permissions
DEPT. OVERVIEWS
Photography - MD: read Hillary's overview- Word Doc. Hillary also recently created Access database revealed mostly been using 300dpi, some in 400dpi and above. Now cataloging in MARC and moved from object to folder/collection level cataloging
Jim-Rare Books - JV: European Questioned what standards are for imaging to get funding digital projects - (MD/CL - 400 dpi) (, FADGI Guidelines), ; imaging standards discussion likely at next meetingrare book images from neville dig project, title pages of neville colelction, everybook wtih ). Images from Neville digital project to illustrate Neville collection, every book with little exception has title page and maybe a few more images, more plates from interesting books (random)technology ; technology changed, most valuable books imaged badly, first and poorly; good for reference still but otherwise worthlessbut not good for digital library, 5000 nevile Neville books, 3 images per book, thumbnail 15,000, images recorded in access database, filenames parsable, start off with bibrecord, loosely linked to catalog record with metadata, website . Website collections separate, one off, legacy data/images (about 50), largely same images, few instances taken for magazine, jim's . JV has also taken images personally, one offs given to andrea to upload to opac, shoots to highest res of camera, 70mb dropped 8mb, outside . Outside of neville Neville about 1500 books, working on workflow where books are imaged every year when they come in, ask elsa . Ask Elsa for paperwork from neville project, bob? Neville project. Former employee Bob Hull also has spreadsheet on what each image is , andrea will look for it- AT to send to MD and CL.
Erin-Museum collections , - EM: handout prepared by amanda, pp5 also document AS (not present). PastPerfect 5 also documents exhibitions, conservation and condition reports stored somewhere else, intern this summer surveying high/low res jpegs to determine concrete details, have a lot of assets in different places, don't have full control over, includes fine art, objects on website also one offs that were copy copied and pasted by hand
jim's data, can write script to recover data, but messier. pp5 data has historical inconsistencies.
Patrick/Archives: accessioning-excel files, pp5 used for stamp colleciton ; CL got data out of PastPerfect and began mapping, but needs clean-up.
Archives - PS: accessioning in Excel files, PP5 used for stamp collection and advertisements, haven't used in a while, no plans in future. accessioning Accessioning moving into archivespace ArchivesSpace module moving forward. Archival digitizing very rare outside of image collections, will do pdfs for access purposes to send offsite. processing Processing for media kept with a/v formats. finding Finding aids historically choosing choose local rules, moving forward marking up with eadEAD, with minimal dacs DACS requirements. accession Accession spreadsheet will stay because of museum crossover.
Lee/Oral Histories - LB: about 700 oral histories completed, 200 in various stages. all All have digital component, each interview gets standardized file strcuture structure on P Drive. Final comprised of Pdfs, word files, mp3s, wavs, digital photographs. Had excel Excel spreadsheets and access Access databases trying to capture info about all of these files–first spreadsheet then accessAccess database, stopped sometime 2008, then relied on HighOrbit (workflow software) to keep tha tinfo that info and track OH progress. Data extractable from highorbit system–with chuckHighOrbit system–with Chuck's help into access Access database, very hodgepodgy, cataloging in MARC as part of marc OPAC catalog, separately input into website CMS.
Andrea/Archives/OH/RB: Opac Library OPAC - AT: Catalog has 67,000 ind. titleindividual titles, 135,000 ind. item records, 165 of about 270 archival records with FA out of 270ishhave finding aids, 38 image colelction collection records with pdf fafinding aids, 4,303 records from neville, with Neville collection. With some title variation, use MARC, LCSH, original cataloging also shared on OCLC.
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