Page Comparison

ArchivesSpace is a server whose main purpose is to host a software program also named… ArchivesSpace. The program is “an open source archives information management application for managing and providing web access to archives, manuscripts and digital objects”. The server also hosts a few auxiliary programs who take the output from ArchivesSpace and convert it into various other formats, which are then made available via an Apache webserver on the same machine.

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• Finding aids are stored as Word documents at Shared/P/Othmer Library/Archives/Collections Inventories/Archival Finding Aids and Box Lists.

• Kent enters the data in them, one by one, into ArchivesSpace. He revises them in the process. As of summer 2020 approximately 45 have been entered.

• Once they are in ArchivesSpace:

  Kent exports them to a PDF, which he then sends to Victoria. These are entered into the OPAC. (see e.g. https

  :

  //othmerlib.sciencehistory.org/articles/1065801.15134/1.PDF )

  • They are also automatically exported, via a nightly cron job described below, to EAD files https://archives.sciencehistory.org/ead/ .

  • They are also converted to HTML where most of them are available they to the public. Examples: Wotiz; Simon; Fenn; Carbogel; Brody. There is currently no Web page that lists these HTML files, so you have to know the URL beforehand or be directed to them from e.g.

    Note: because of a bug in the Apache config, not all HTML files in var/www/html are actually served. (

    Google or the OPAC.

  • Kent also exports them to a PDF, which he then sends to Victoria. These are entered into the OPAC. (see e.g. https://

    archives

    othmerlib.sciencehistory.org

    /GB00-16.GB01.09.html is a broken link, even though the same information is public at UPenn. )

    /articles/1065801.15134/1.PDF )

    • Note: the PDF has to be manually updated in the OPAC every time the metadata in ArchivesSpace changes.

  • In certain cases the OPAC record also points at the HTML file at https://archives.sciencehistory.org/ , which, of course, is updated nightly.

• Finally, the exported EAD files are also ingested by University of Penn Libraries Special Collections and the Center for the History of Science, Technology, and Medicine (CHSTM).

  • Penn, in turn, processes these EAD files (possibly nightly) and adds them to the Philadelphia Area Archives Research Portal (PAARP)

    • Example: http://dla.library.upenn.edu/dla/pacscl/detail.html?id=PACSCL_SCIHIST_2012021USpaphchf

  • Likewise, CHSTM ingests these EADs and makes them searchable at its search portal.

    • Example https://www.chstm.org/collections/search?text=Carbogel

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The current production version of Aspace is 2.7.1 .

Terminal access: ssh -i /path/to/production/pem_file.pem ubuntu@50.16.132.240

The ubuntu user owns all the admin scripts.

The relevant Ansible role is: /roles/archivesspace/ in the ansible-inventory codebase.

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